and Standing Rules of the Dixie African Violet Society
ARTICLE I - NAME
1. The name of this organization shall be Dixie African Violet
2. The region included in this Society shall be the following states:
3. This Society shall be an affiliate of the African Violet
Society of America, Inc.
II - OBJECT
1. The objects of this Society shall be:
To afford members an association with persons of similar
interest in African violets within an area not too vast for
To promote AVSA and work with other
African violet clubs,
councils and societies;
To stimulate interest in the propagation and cultivation of
African violets, and acquaint growers with other growers and
sources of supply;
To sponsor an annual show and convention;
To publish and distribute a quarterly
newsletter known as The
Dixie News to each member and
affiliate, to keep members informed of work, progress
and to share knowledge and discoveries.
2. This Society shall be a non-profit organization.
III - MEMBERSHIP
Any individual, commercial, club, council or society with an
interest in growing African violets shall be eligible for
membership upon payment
Life Members may be individuals only (not commercial, dual
membership, or affiliate), and must pay the appropriate one-time
dues specified in the Standing Rules.
2. The Board of
Directors may from time to time designate Honorary
members for an honorary one-year membership
or life membership.
Any established African violet club,
council or society may become an affiliate upon payment
of annual dues. This entitles them to receive The
Dixie News and apply for the DAVS Collection Awards, Silver
and Blue Rosettes, awarded to DAVS members for the best and
second best collections of three different standard DAVS-registered
plants and for best and second best collections of three
different miniature or semiminiature DAVS-registered plants; and
entitles their members to exhibit and/or register at
4. Any membership will be terminated if dues are not paid by the
IV - OFFICERS AND DUTIES
1. Elected officers of this Society shall be a
president, vice president, recording secretary,
corresponding secretary and treasurer; preferably the officers
will come from different geographical areas in the region.
2. The president shall:
Preside at all meetings and perform all duties pertaining to the
Appoint one or more directors for each
Appoint a parliamentarian.
check-signing authority and pay bills in the inability of the
Be an ex-officio member of all committees except the nominating
3. The vice president shall (a) preside in the absence of the
president and perform duties as assigned, and (b) make
arrangements for convention programs.
4. The recording secretary shall (a)
keep accurate minutes of all meetings, (b)
send copies of
the minutes of the Board of Directors meetings and annual membership meetings to the president and members of the Board of Directors within ten
day of meetings, and (c) send copies of minutes of membership
meetings to the Editor for publication in The
5. The corresponding secretary shall (a) send cards of
encouragement, condolence, congratulations or other expressions
as appropriate, and (b) handle all correspondence of
the Society designated by the president.
6. The treasurer shall:
(a) be responsible for all monies of the Society, (b)
process dues, (c)
pay all necessary and authorized bills,
(d) keep an accurate account of all receipts and
disbursements, and (e) present a financial report at the annual meeting.
7. Officers shall be elected and
installed at the annual meeting in even numbered years and shall
hold office for two years or until their
successors are elected and installed.
Officers may serve consecutive terms.
8. Each officer, director and committee chairman shall make a
report in writing for the annual meeting, a copy to be kept with the secretary’s records.
9. Each outgoing officer,
director and committee chairman shall deliver to his
or her successor such books and records as belong to that
V - BOARD OF DIRECTORS
1. The Board of Directors shall consist of the elected officers,
state directors, directors at large, chairmen of standing committees, editor of The
Dixie News, and the immediate past president.
VI - EXECUTIVE COMMITTEE
1. The Executive Committee shall consist of the elected
officers, convention director, the immediate past president, and
the parliamentarian. These individuals shall manage
the affairs of the Society between meetings,
and special committees appointed by the president,
and shall fulfill such other duties as may be assigned.
The executive committee may conduct business and vote
electronically, and ratify the vote at the next meeting.
VII - NOMINATIONS AND ELECTIONS
1. There shall be a nominating committee of five members, two of
which shall be appointed by the president. One of these shall be
chairman of this committee and shall be from the previous
nominating committee. Three shall be elected at the annual
meeting in odd-numbered years. Only one member from any
geographical area shall serve on the nominating committee. No
member shall serve more than twice in succession. Vacancies
shall be filled by the Board of Directors.
2. Duties of the nominating committee shall be to present one
name for each office.
3. Elections shall be held at the annual meeting of
The nominating committee shall submit the name of
one nominee for each office.
Nominations from the floor shall be in order.
If there is more than one nominee for any office,
election shall be by ballot.
If not, election may be by voice.
The nominating committee shall prepare ballots for the
majority vote shall elect.
4. Vacancies in office,
except the presidency, shall be filled by the president with the approval of the Board of Directors.
VIII - STATE DIRECTORS,
DIRECTORS AT LARGE AND DUTIES
1. There shall be one or more directors, appointed by the
president, for each of the thirteen
IX - STANDING COMMITTEES AND DUTIES
1. The standing committees are:
Affiliate Awards, Society Awards, Audit, Bylaws, Budget
and Finance, Convention Director, Plant Registration, Editor,
Membership and Historian.
SECTION 2. DUTIES OF COMMITTEES:
Affiliate Awards shall administer the awarding of DAVS silver and
blue rosettes by affiliated clubs.
Society Awards shall (a) obtain ribbons, special rosettes, and
awards (goods and money donations) for convention shows, (b)
advise and assist the local awards chairman, and (c) present
awards at the awards banquet.
Audit shall examine the accounts of the treasurer for accuracy and
completeness at the end of each administration and report the
results of the audit to the Board of Directors.
Bylaws shall present proposed amendments to the Bylaws and Standing
Rules as the need arises.
Budget and Finance shall annually prepare a budget for presentation
to and approval by the Board of Directors and shall advise the
president on financial matters requiring Board of Directors'
Convention Director shall secure venues for the annual conventions
and shows, and shall work with local convention/show chairs, and
their committees, as needed. In
considering locations, preference will be given to the
Plant Registration shall maintain the list of African violets
registered with the Dixie African Violet Society; assign numbers
to newly registered plants and provide the editor of The
Dixie News with descriptions of these plants.
Editor shall be
responsible for publishing a quarterly newsletter, The Dixie News, to be distributed electronically and, if necessary,
Membership Secretary shall receive dues, maintain a current list of
members, send state directors lists of members in their states,
send out renewal notices, prepare the mailing list for The Dixie News, and send certificates to new Life
Historian shall keep an accurate and complete record of the
activities of the Dixie African Violet Society, such as
newspaper clippings and pictures and have available at the
X - MEETINGS AND QUORUMS
1. The annual meeting and show shall be held each Spring, either
by invitation from one of the regional states or as determined
by the Convention Director. The place for the following year
shall be announced at the regular business meeting. A special
meeting may be called by the president or the Board of Directors
in the event of an emergency.
2. Twenty-five percent of the members registered and attending
the annual convention shall constitute a quorum at the annual
meeting. Three officers and five members shall constitute a
quorum at Board of Directors' meetings.
XI - AMENDMENTS
two-thirds vote of the members present and voting at the annual
meeting shall be necessary to authorize any change of these
bylaws, previous notice having been published in The
Dixie News, at least 30 days prior to the meeting.
XII - STANDING RULES
rules may be amended at the annual meeting by a majority vote of
members present and voting, provided notice of the proposed
amendment was given at the previous annual meeting or submitted
to the Editor in
time to be published in an issue of The
Dixie News before the next annual meeting, or they may be
amended without notice by a two-thirds vote of the members
present and voting at an annual meeting.
XIII - PARLIAMENTARY AUTHORITY
latest edition of Robert's
Rules of Order Newly Revised shall govern the deliberations of
this Society in all cases not provided for in these Bylaws or in
the Standing Rules.
XIV - DISSOLUTION
properties and assets of this nonprofit society are irrevocably
dedicated to public or charitable purposes. No part of the net
earnings, properties or assets of Dixie African Violet Society,
on dissolution or otherwise, shall inure to the benefit of any
individual or private person or any member, officer or director
of this society. On liquidation or dissolution all properties
and assets and obligations shall be distributed and paid over to
one or more organizations which is and continues to be
recognized as an exempt organization as specified in Internal
Revenue Code Section 501C-3.
STANDING RULES OF
The president shall be given a president's pin at
installation to be worn during tenure of office and presented to
the newly elected president. The outgoing president, upon
completion of a two-year term, will be given a past-president's
pin and an honorary life membership in DAVS, or a gift not to
The President shall have an expense account, not to
exceed $50.00 per year, to cover miscellaneous expenses in
connection with the office of the president.
Annual dues for individual membership shall
be Fifteen Dollars ($15).
Annual dues for affiliate club membership shall be Twenty
Annual dues for commercial membership shall be
Twenty-Five Dollars ($25). Commercial dues shall be due and
payable on February 1 each year.
Individual life membership fee shall be One Hundred and
Seventy-Five Dollars ($175).
Two individual members residing at the same address may
elect dual membership and receive one copy of each newsletter
for annual dues of Twenty Dollars ($20).
International dues shall be Thirty Dollars ($30).
Tables for Commercial Sales at conven-tions are $30 each.
Registration fee for the annual convention-show is $45.00
per person. A late fee of $15.00 will be charged after
registration deadline. Convention Director will determine
members will be listed in each issue of The Dixie News without
cost to them.
DAVS will provide space to commercial members requesting
to sell plants and/or supplies at each convention, in accordance
with the space contracted for at each venue, and will be
allotted on a first-come, first-serve basis. Commercials wishing
to sell must send a request for tables to the Convention
Director along with the appropriate fees (which will be sent to
the convention treasurer). The
fees will be set from time to time by the Board of Directors.
will advance each convention host the amount of $500 to be
repaid out of receipts (registration fees, commercial fees,
etc.). In the event these revenues do not meet the $500 advance,
DAVS will assume the difference. The net profit will be divided
equally between DAVS and the host club.
all convention shows, judges must be DAVS members in good
standing and registered at the convention.
exhibitors must be DAVS members in good standing and registered
at the convention, or non-members of DAVS who are individual
members in good standing of a DAVS affiliate, and need not be
registered at the convention.
Non-members of DAVS who are individual members in good
standing of DAVS affiliates may register at the convention and
attend all functions, but may not vote at the annual meeting.
Judging School will be held at the annual convention-show ONLY
if five (5) members apply three months in advance of the
convention date. Those taking the judging school need not be
DAVS members registered at the convention, but must be current
will offer a $50.00 cash award to the registered exhibitor who exhibits the best
Dixie-registered African violet in the annual convention-show.
DAVS affiliates shall submit a $10.00 check, payable to
DAVS, to cover shipping and handling fees for both DAVS
Collection Awards. A copy of the show schedule, specifying a
separate DAVS standard collection class and a separate DAVS
miniature/semiminiature collection class, must accompany the
DAVS will offer the following awards at each DAVS
a. A $50 award
for the Best Standard DAVS
b. A $50 award
for the Best Semiminiature/ Miniature DAVS Collection
c. A $25 award
for the Second Best Standard DAVS Collection
A $25 award for the Second Best Semi-miniature/Miniature
$50 award for Best in Show –
$50 award for Best in Show – Design
$25 award for Horticulture
$25 award for Design Sweepstakes
registered members exhibiting five (5) or more plants in the
annual convention-show will have half their registration fees